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Coordinator, Volunteer Engagement

Location:Indianapolis, IN
Exempt/Non-Exempt:Non-Exempt
Benefits:Medical, Dental, Vision, Defined Benefit Plan, 403(b) Thrift Plan, Generous Vacation, Holidays, Short-Term Disability, Company Paid Life Insurance and more.
Type:Part Time
Department:Operations - County
Description:

Job Description

 

Job Title:

Coordinator, Volunteer Engagement

Department:

President's Office

Reports to:

Hendricks County UWCI Director

FLSA Status:

Exempt (20 hours/week)

Salary Classification:

D

The following statements are intended to describe the general nature and level of work being performed. They are

not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

 

Summary & Scope:

The Youth & Family Volunteer Engagement Coordinator has primary responsibility for the implementation of youth, family and adult mini-grant activities in Hendricks County, Indiana. This position includes program planning and implementation, board development and management, and grants management. In addition, the Youth & Family Volunteer Engagement Coordinator is responsible for coordination and management of volunteer events and activities in the county, working with and under the direction of the UWCI County Director. The Youth & Family Volunteer Engagement Coordinator promotes volunteerism, recruits volunteers and develops committed United Way supporters through the development of strategic partnerships.

Duties:

Essential Duties & Responsibilities include the following.

[What is described here is representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.]

Mini-grants Coordination

  • Coordinate mini-grant funding process, including creation and distribution of RFP's, managing the project-screening process, and establishing face-to-face screening committee interviews of applicant groups
  •  

  • Monitor the evaluation of funded projects, including tracking of project timetables and final reports
  •  

  • Conduct and coordinate periodic interviews and site visits by staff and board members with youth, host agencies and project beneficiaries.
  •  

  • Staff, recruit, and develop the county volunteer action boards and assure the volunteers maintain leadership roles in managing their functions
  •  

  • Maintain updated mailing list of schools, churches and other youth-serving organizations
  •  

  • Plan and implement kick-off events for newly funded projects with board input and support
  •  

  • Coordinate an overall board driven marketing and media plan that also includes working with project advisors to develop media relation skills at the project level
  •  

  • Submit website updates in a timely manner
  •  

  • Assist with funding and sponsorship solicitation, funding opportunities, and reporting for mini-grant program and/or volunteer activities
  •  

  • Coordinate and facilitate technical assistance and grant workshops to help volunteers and clubs/organizations with grant writing skills, youth participation, youth philanthropy, youth leadership, and civic engagement
  •  

  • Attend UWCI __Hendricks _______ County Advisory Board meetings
  •  

  • Assist with recruitment of teens, upon request, for participation in various UWCI activities
  •  

  • Attend periodic partnership meetings as appropriate, with knowledge and support of supervisor.
  •  

 

Volunteer Activities and Events

  • Provide assessment and technical assistance on various aspects of volunteerism to corporate volunteer groups, nonprofit organizations, community leaders, individuals, and others as needed.
  •  

  • Recruit, retain, and manage volunteers from corporations, faith communities, education institutions, civic and social groups, the general public, and other appropriate sources for Day of Caring, Customized Volunteer Opportunities, Read Up, County Disaster, Back Pack Attack and other volunteer events and activities as identified by the local County Director.
  •  

  • Manage logistical and project coordination for volunteer activities and events including Day of Caring, Customized Volunteer Opportunities, school supply drives, annual celebrations, strategic philanthropy and other volunteer-related events.
  •  

  • Coordinate with the Volunteer Center Director and other Volunteer Center staff to assure program continuity and consistency throughout the six county service region of United Way of Central Indiana
  •  

  • Will promote our online volunteer system (Hands On Connect) with agencies, companies and individuals
  •  

 

 

Other Duties & Responsibilities

{What is described here is representative of those that are important but not essential functions of the job for purposes as defined by ADAA}

  • Supervise student intern(s), when applicable. Handle temporary assignments as shared staff as directed by supervisor.
  •  

  • Promote a cooperative spirit within the organization and among internal and external United Way staff, volunteers, agencies, donors and clients.
  •  

  • Perform other duties as assigned.
  •  

 

Supervisory Responsibilities:

N/A

Qualifications:

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily and be physically present in the office. The requirements listed below are representative of the basic knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

Candidates must live in or be willing to relocate to Hendricks County. Planning, program development, and grants management skills required as well as the ability to work well with youth and adult volunteers in a partnership environment required. Experience in volunteer management required. Must be self-directed.

 

Education and/or Experience:

This 20-hour position calls for a Bachelors Degree or equivalent combination of education and experience with at least 1-3 years experience working or volunteering with youth programs. Experience with grant writing, program evaluation and event planning desired.

 

Core Competencies:

Interpersonal Communications, Integrity/Accountability, Customer Service, Strategic Thinking, Diversity/Inclusion (Staff/Volunteer), Relationship Building

 

Performance Competencies:

Volunteer Relations and Management, Project and Workload Management, Job Knowledge

 

Language Skills:

Effective verbal and written communication skills and organizational skills are essential.

Ability to read, analyze, and interpret general business periodicals, professional journals, or financial reports. Ability to write grants and business correspondence. Ability to respond to inquires from youth and adults regarding grant opportunities. Ability to effectively present information and respond to questions from interested persons and the general public.

United Way of Central Indiana, Human Resources

Equal Opportunity Employer

Please apply at uwci.org



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